1. Copyright

Copyright © 2022 by GEPAG Global Energy and Policy Analysis Group GmbH. All rights reserved. 

The content provided by this website is protected by copyright. The contents of this site may only be reproduced or electronically processed, copied and/or disseminated with the express written permission of the GEPAG, unless copyright explicitly states otherwise.

2. Links to external websites

Our website contains no links to external websites.

3. Liability disclaimer

This website presents interim results of a continuous working process. Although the information contained therein is assembled with utmost care, the GEPAG cannot be held liable for the timeliness, correctness and completeness of the information provided. 
All claims against the GEPAG for damages of a material or intellectual nature incurred through use of the provided information or through incorrect and incomplete information are null and void. The GEPAG reserves the right to change information on this server without prior notification.

4. Trademark information

All brands and trademarks mentioned on this website are subject without restriction to the applicable valid copyright law and proprietary rights of the respective designated copyright owners.

5. Severability clause 

This disclaimer is an integral part of the GEPAG internet services. If sections or individual terms of this statement should not, no longer or not completely be legal or correct, this does not affect the content and validity of the rest of this disclaimer.

6. Jurisdiction

Any litigation shall be subject to the exclusive jurisdiction of the courts in the city-state of Berlin.

7. Accountable according to media laws

Berlin Office:
Federal Press Conference/
Schiffbauerdamm 40, 10117 Berlin/ Germany
Postbox:
Lina-Morgenstern-Str. 17, 10317 Berlin/ Germany
Email: gepa1@gepa.group

8. Web agency

Amarantus
c/o Enrico Nemack
Breite Straße 42
13187 Berlin/ Germany
Email: e.nemack@amarantus.de

© 2021 GEPA Group GmbH

As of: 01.2021

1. In General:

In general, our website may be used anonymously. Providing personal data is purely voluntary and you will always be informed if and for what purpose we want to store your data. Personal data is data that enable us to identify you personally and/or to contact you, such as your name, address or e-mail address.

2. In Detail:

2.1 How to Reach Us

The controller of the processing of personal data on this website is: 

GEPAG Global Energy and Policy Analysis Group GmbH,

Berlin Office:            
Federal Press Conference
Schiffbauerdamm 40
10117 Berlin/ Germany

Email:gepa1@gepa.group

2.2 What Data We Do (Not) Process

In general: If we intend to store data about you, we will always point this out to you and they will not be used for any purpose other than those expressly stated in this privacy policy.

2.3 Anonymous Use of Our Website

You may use our website anonymously. When you visit our website, your web browser tells our web server your IP address so that communication is possible. Your IP address may be used to identify you. However, we do not store your IP address. You remain completely anonymous to us when visiting our website.

2.4 Logging and Evaluation in Case of Attacks

Error messages – usually caused by attack attempts – are recorded and evaluated for reasons of security. Only the following data that may allow identification are used with respect to the recording of error messages: 

• Your IP address, 
• date and time, 
• exact name (URL) of the requested data file(s), 
• HTTP status code, 
• volume of data transferred, 
• referrer (website from which the file was requested), 
• browser identification string that is sent from your browser (User Agent String). 

Such data shall be deleted after seven days if they are no longer useful (possibly for evidence).

The legal basis for data processing is Art. 6 para. 1 subpara. 1 letter f GDPR. The legitimate interests in processing on the basis of Art. 6 para. 1 para. 1 letter f GDPR are ensuring of the functionality and security of our website as well as defence against attacks and other abuses.

2.5 Data Processing Upon Contact

If you send us a message and if you want us to reply to you, for our answer, we need your e-mail address, your postal address or a telephone number. You may also use a pseudonym instead of your name. We will use this data as well as data and time of your contact exclusively to handle your request. Your data will not be passed on to third parties but only internally to the department responsible for your particular request. The legal basis for the data processing is Art. 6 para. 1 subpara. 1 letters b and f GDPR. The legitimate interest in processing on the basis of Art. 6 para. 1 subpara. 1 letter f GDPR is to fulfil your request.

Exceptions: We are required to retain business and commercial letters and other tax-relevant documents in order to fulfil our commercial and tax law archiving obligations; we will delete them by 31 March of the seventh calendar year following their creation, and in the case of booking receipts of the eleventh calendar year following their creation. Our accounting department has access to these data. The legal basis for tax law retention is Art. 6 Para. 1 Para. 1 Letter c GDPR in connection with sections 147 AO, 257 HGB.

If your request is for a special purpose, only the explanations in the respective section for that special purpose apply to data processing in this context, about which we will inform you separately if necessary.

2.6 Data processing in connection with third-party content providers

Third-party content is not incorporated into the GEPAG website.

2.7 Voluntary provision of your data

You are not obliged to provide us with personal data. If you do not provide us with certain information that we need to handle your request, we may not be able to do so. In the context of special procedures, it may be necessary for you to provide us with certain information because otherwise we will not be able to process your registration. However, we will always point this out to you in the specific situation.

2.8 Recipients of your data

Your personal data will remain with us, except in special exceptional cases, in which we will expressly inform you to whom your data will be sent. Our administrators have the possibility to access data processed by the IT Department. We list further recipients of your data in the notes for the respective data processing.

In certain areas, such as web hosting and email hosting, we use specialised service providers. These providers are strictly bound by our instructions through an agreement on commissioned data pro-cessing and may not process the data for their own purposes. Processing takes place only in Germa-ny.

2.9 Automated decision making and profiling

Your data will not be used for automated decision making or profiling.

2.10 Your rights

You have the right to receive free information about your data; the right to have such data cor-rected or deleted or to have their processing restricted; the right to object to the processing of your data; and the right to data transferability under the respective statutory preconditions with regard to the personal data concerning you. In particular, you have the right to object to the processing of your data for advertising purposes at any time without incurring costs other than the transmission costs, according to the rates of your provider (e.g. the costs of an email = usually none). If the data pro-cessing is based on consent, you have the right to withdraw your consent at any time without affect-ing the lawfulness of the processing being carried out on the basis of consent until the withdrawal or of the processing on another legal basis. If you want to exercise these rights, you can simply write to gepa1(at)gepa.group.

You also have the right to complain to a data protection supervisory authority about our processing of your personal data, for example to the supervisory authority responsible for GEPAG:

Berliner Beauftragte für Datenschutz und Informationsfreiheit
Friedrichstraße 219
10969 Berlin
Germany
Tel: + 49 30 138890
Fax: +49 30 2155050
Email: mailbox(at)datenschutz-berlin.de

2.11 Your right to object to data processing

The processing of your personal data is based on Art. 6 para. 1 subparas. 1 (e) and (f) GDPR. You have the right to object to processing in accordance with Art. 21 GDPR. If your objection is made for reasons arising from your particular situation, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms of or for the establishment, exercise or defence against legal claims.

[Art. 13 GDPR Information to be provided where personal data are collected from the data subject]

[Art. 14 GDPR Information to be provided where personal data have not been obtained from the data subject]

As of: 01.2021

We attach great importance to the protection of your data and your privacy. To ensure that you are fully informed about the collection, processing and use of personal data, please read the following information.

1. Responsibility for the processing of personal data

Your data will be processed in the name and on behalf of:

GEPAG Global Energy and Policy Analysis Group GmbH,

Berlin Office:
Federal Press Conference
Schiffbauerdamm 40
10117 Berlin/ Germany
Email: gepa1@gepa.group

CEO:  Dr. Frank Radtke

2. Further information on the processing of your data

We store the following categories of data in our address database:

- Name, title without ranks, address data (usually business addresses incl. employer), tel./FAX, email; function/ departmental affiliation,
- Usage data / delivery data: Publications and invitations received (including passing on to cooperation partners for the purpose of the invitation); distribution keywords,
- Data concerning predecessor – successor,
- Wishes and preferences, if applicable (e.g. shipping method; topics).

3. Purpose of the processing

We collect and process your personal data for the following purpose

- Enabling of research and exchange (including invitations to events),
- Providing of contact data and other information on persons for the entire research and consulting process,
- Prevention of unwanted delivery or dissemination in case of objection,
- Proof of consent and documentation of transmissions made.

Your data will not be used for automated decision making or profiling.

4. Legal basis of the processing and duration of the data storage

a) Consent

If we have received your data with your consent, the legal basis for the processing of your data results from your consent pursuant is referred to Art. 6 para. 1 subpara. 1 a) GDPR.

Your data will be stored for the duration of the validity of your consent.

Following this, the data is then deleted, unless further data processing is necessary for the work of the GEPAG and a legal basis exists. One such exception is in particular: We store your consent until 31 March of the fourth calendar year after the deletion of your data exclusively for the purpose of being able to prove your consent. The legal basis for this is Art. 6 para. 1 subpara. 1 c) in conjunction with Art. 5 para. 2 GDPR, Art. 7 para. 1 GDPR and Art. 24 para. 1 GDPR as well as Art. 6 para. 1 subpara. 1 f) GDPR. The legitimate interest in processing on the basis of Art. 6 para. 1 subpara. 1 f) GDPR is the proof of your consent, i.e. the defence against legal claims.

You may revoke your consent at any time without affecting the legality of the processing carried out on the basis of the consent until revocation or the processing on any other legal basis.

b) Balancing of interests

If we have received your data not directly from you, but on the recommendation of third parties or via publicly accessible sources, or from you, but without your clear consent, the legal basis for processing your data results from Art. 6 para. 1 subpara. 1 f) GDPR. The legitimate interest for the processing of your data for active use by the GEPAG is the fulfillment of the business purpose of the GEPAG, namely the conduct analysis in the fields of international energy policy as well as foreign and security policy with the aim of providing strategic advice for clients in business and politics on the basis of independent research.

Each data set shall be re­viewed at the latest after three years and the further need for storage shall be assessed.

5. Recipient of your data

Our distribution management and administrators have access to your data. If required, our researchers have access to certain extracts from our database that are required for their specific work, including the legal department if necessary.

6. Voluntary provision of your data

The provision of your personal data is not mandatory and is not required for the conclusion of a contract. You are not obliged to provide personal data.

7. Your rights

In accordance with Basic Data Protection Ordinance, you have

- the right to receive free information about your personal data we store
- the right to have such data corrected or deleted or to have their processing restricted,
- the right to object to the processing,
- a right to data transferability.

If the processing is based on consent, you have the right to revoke your consent at any time without prejudice to the legality of the processing carried out on the basis of the consent until revocation or the processing on another legal basis.

As far as a processing of your personal data is based on art. 6 para. 1 subpara. 1 e) or f) GDPR, in the context of our processing of your data in our address database, i.e. if you have not given your consent, you have the right to object to the processing in accordance with Art. 21 GDPR. If your objection is made for reasons arising from your particular situation, we will no longer process your personal data unless we can prove compelling reasons worthy of protection for the processing, which outweigh your interests, rights and the processing serves to assert, exercise or defend legal claims.

You also have the right to complain to a data protection supervisory authority about our processing of your personal data, for example to the supervisory authority responsible for GEPAG: 

Berliner Beauftragte für Datenschutz und Informationsfreiheit,
Friedrichstraße 219,
10969 Berlin, 
Germany, 
Phone +43 30 138890, 
Fax +43 30 2155050, 
e-mail mailbox(at)datenschutz-berlin.de.